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Security and Compliance

Security controls for regulated document operations.

DeskDox combines role-based access, audit evidence, authentication controls, governed external collection, lifecycle management, and permission-aware AI retrieval in one EDMS platform.

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1User
2Role Check
3Folder Permission
4Document Access
5Audit Log

Security Model

Controls evaluators can inspect.

DeskDox emphasizes operational controls and evidence without claiming to replace your compliance program.

Role-Based Access Control

Access is evaluated across users, departments, folders, and documents.

  • System roles and departmental scope
  • Folder-level inheritance patterns
  • Document-level action controls

Immutable Audit Trails

Document and workflow activity is preserved for review.

  • Timestamped activity history
  • Workflow transition records
  • Document action evidence

Authentication and 2FA

Authentication controls support enterprise access policies.

  • TOTP two-factor authentication
  • Administrative enforcement options
  • Session-aware access

Tokenized External File Requests

Collect files externally without opening uncontrolled inbox paths.

  • Tokenized request links
  • Revocable collection paths
  • Document intake context

Controlled Preview and Download

Review documents in-browser while controlling download behavior.

  • In-browser preview
  • Download control patterns
  • Watermarking support

Backup, Retention, and Lifecycle

Lifecycle controls keep document handling explicit.

  • Version history
  • Expiry and retention context
  • Soft-delete recovery

AI Governance

Emii retrieves context inside governed access boundaries.

  • Permission-aware retrieval
  • Source context for reviewers
  • AI usage tracking

Compliance-Ready Operations

Operational evidence is available for audits and internal review.

  • Audit-ready activity records
  • Controlled document access
  • Workflow evidence
Access Control
DeskDox role and permission management screen for reviewing access groups and assigned users.
Security Settings
DeskDox system administration settings for security policy, session controls, and file handling limits.
Immutable Audit Log
DeskDox document audit trail showing document activity, workflow actions, and review evidence.

Review DeskDox against your security and governance requirements.

Request a focused walkthrough covering RBAC, audit logs, file requests, AI governance, lifecycle controls, and deployment models.

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